General Statement of Duties: Provides administrative and clerical support for the President and Chief Executive Officer. Responsible for coordinating day-to-day office operations. Provide administrative and project management support to YWCA Columbus Administration.

Examples of Duties: (not in order of priority):

1. Executive Assistant to President & CEO

a. Direct and coordinate President & CEO schedule, including arranging meetings, prepping briefings or materials, reserving rooms, coordinating with staff and stakeholders and making any other special arrangements as required.

b. Maintains all records for the organization related to the corporation, Board of Trustees, specified committees and the President & CEO.

c. Perform administrative tasks such as drafting letters, managing correspondence, filing, scanning, photocopying, and faxing.

d. Establishes appointment priorities, schedules appointments, and responds to invitations on behalf of President & CEO.

e. Monitors progress of projects, action items, and strategies initiated by the President & CEO and YWCA Columbus Board of Trustees.

f. Works on special projects as assigned by the President & CEO.

g. Organize distribution of internal and external reports and respond to request as needed.

h. Coordinate activities and prepare related materials for staff, committee, and Board meetings; support committees as required.

i. Oversee the ordering of equipment and general office supplies

j. Create files, filing systems and project binders.

k. Ensure the office is kept in orderly and clean fashion (kitchenette and common areas).

l. In the CEO’s absence, responds to requests for action and information in a timely manner. Represents CEO through telephone, e-mail, correspondence and personal contacts.

2. Project and Program Management

a. Assist with monitoring and coordinating the records management program for the organization.

b. Identify and pursue ways to improve the efficiency and effectiveness of administrative procedures and processes.

c. Plan and schedule project timelines, present reports defining project progress,

problems and solutions

d. Define project tasks and resource requirements, track project deliverables, and lead

the planning and implementation of special projects.

e. Define project tasks and resource requirements, track project deliverables, and lead

the planning and implementation of special projects.

3. Customer Service

a. Provide effective and efficient responses to requests for information to internal and external customers.

b. Maintain a high level of professionalism, communications and confidentiality with interactions with employees, volunteers, the board, and residents.

c. Promote the YWCA philosophy that values diversity, the inclusion of individuals with special needs, and the importance of programming that celebrates the positive aspects of our multi-cultural society.

d. Maintains high level of professionalism, communication and confidentiality in interactions with staff, volunteers and general public

Perform other duties as assigned.

Minimum Qualifications: Associate’s degree in business administration, communications, social services and/or related field. Minimum three (3) years administrative and project management experience required. Excellent knowledge and use of Microsoft office products, including Excel and PowerPoint.

Required Knowledge, Skills, and Abilities: Excellent oral and written communication skills; Excellent organizational, analytical and critical thinking ability; Excellent attention to detail, high energy, quick thinker, with flexible personality, ability to work with diverse people; Self-directed and flexible with a strong commitment to customer service; Skilled in preparing and presenting effective and accurate data and information; Ability to manage and interact with individuals and organizations with different cultural and demographic backgrounds; Ability to work effectively with board, staff, volunteers and public; Ability to coordinate special projects simultaneously; Ability to lead professions through collaboration and influence; Ability to organize systems and respond to change; Demonstrated proficiency with Microsoft Office systems.; Computer proficiency required.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Regularly required to stand; walk; use hands, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee may occasionally lift and/or move up to 25 pounds.

Must be able to pass a background check

Job Type: Full-time

Pay: $60,000.00 - $67,000.00 per year

Benefits:

• 401(k)

• Dental insurance

• Employee assistance program

• Employee discount

• Health insurance

• Life insurance

• Paid time off

• Vision insurance

Schedule:

• 8 hour shift

• Day shift

• Monday to Friday

Education:

• Associate (Required)

Experience:

• Microsoft Excel: 3 years (Required)

• Microsoft Powerpoint: 3 years (Required)

• Administrative: 3 years (Required)

• Project management: 3 years (Required)

Ability to Commute:

• Columbus, OH 43215 (Required)

Ability to Relocate:

• Columbus, OH 43215: Relocate before starting work (Required)

Work Location: Hybrid remote in Columbus, OH 43215